Job Details

Administrative Assistant - Admin (AUR11829)

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Teleperformance Philippines

Published

2018-08-14

Closes

2018-09-12

Location

SM Aura, Pasig City, Metro Manila, Philippines

Category

Operations and Logistics

Type

Full-time

Description

Job Summary

  • Receives email messages and provide necessary actions on those requiring urgent attention, prioritize and facilitate communication

Duties and Responsibilities

  • Performs variety of administrative duties/functions as required by the daily operations in the site
  • Handles logistics in organizing operational meetings/conferences
  • Coordinates office activities and functions with other departments such as: Accounting Department, HR Dept., Purchasing, etc. and with other TP Sites as needed
  • Coordinates the cleanliness and orderliness of the site with Facilities Admin and/or with Maintenance Services team
  • Handles Petty cash fund for the site´┐┐s immediate need of expenses and replenishes it from time to time
  • Sends monthly reminder to all departments/accounts for the submission of monthly office supplies requirements
  • Submits approved monthly consolidated office supplies request to Purchasing Dept
  • Receives delivery of monthly office supplies
  • Distributes monthly office supplies to various department/account users/requestors
  • Prepares on-line PR and submits such for on-line approval
  • Performs other duties and assignment that may be assigned or required by the Supervisor or Manager
  • Coordinates various arrangements such as schedule and venue of meetings, hotel/restaurant reservations, ground transportation service, etc.
  • Performs printing jobs related to client presentation, QBR and operational materials
  • Facilitates printing and preparation of welcome banners and posters as per request

Qualifications

  • Previous experience as Administrative Assistant is definitely an advantage
  • Knowledgeable in MS Office applications specially Powerpoint, Word, Excel, and Outlook
  • Extroverted, energetic personality
  • Ability to multitask
  • Time management skills
  • Internet savvy
  • Strong attention to detail
  • Flexible and must be willing to work all shifts