Job Details

Admin Assistant

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888 Gibraltar






Gibraltar, Gibraltar, Gibraltar






We are looking for an Admin Assistant to deal with general administrative duties, as well as with purchases and supplies to the Company. The ideal candidate will be highly organised, with the ability to multi-task and work well under pressure. The position requires dealing with employee queries face-to-face, by e-mail and over the phone, therefore, we are looking for someone who is approachable, friendly and enjoys dealing with people.


  • Deal with all administration duties, vacation travel arrangements of relocator employees and arrival of new relocators
  • Liason with Vendors and outsourced maintenance companies
  • Assisting with contact with Estate Agents (Management Company) for the aforementioned relocated employees
  • Assisting A&F Manager with facilities for the upper floor of the offices including repairs & liaison with maintenance companies
  • Liaising with the third party Company cleaners
  • Covering Reception Duties for vacation and breaks; inc internal mail distribution & arrangement of couriers
  • Assisting with purchasing for the Company
  • Assistance with the arrangement of customs clearance and deliveries from abroad to the office & vice versa
  • Assisting with Company Board meetings, including meal venues etc., and driving for pickups
  • Apportioning of Company meeting rooms and providing refreshments for visitors and guests
  • Stationery distribution & management of inventory
  • Monthly invoice reconciliation

Knowledge, Skills and Experience

  • Mental reasoning & strong analytical skills
  • High level of verbal and oral fluency in English
  • Spanish language spoken and written (desirable)
  • Knowledge of Property Management (desirable)
  • Good interpersonal skills 

Person Specification

  • Highly organised with ability to multi-task
  • Diplomatic and Polite
  • Dependable and Trustworthy
  • Ability to work under pressure with minimum supervision
  • Respectable
  • No restrictions to work in Gibraltar
  • Driving Licence for driving local vehicles (Gib ID Card)

If you are interested in joining our 8ster family and feel you have the relevant skills and qualities required in accordinance with the above requirements, please send your CV to We look forward to hearing from you.