Job Details

Executive Office Manager - Kansas City

Company

Foley Equipment

Published

2018-07-03

Closes

 

Location

Kansas City, Missouri, United States

Category

Administrative

Type

Full-time

Description

JOB SUMMARY:
Provide executive administrative support to the President/CEO and other VP’s and executives. Works with others to formulate and effectuate management policies. Is a representative of management. Uses discretion and independent judgment. Keeps official corporate records and executes administrative policies determined by, or in conjunction with, other company officials.

RESPONSIBILITIES:
All essential functions, duties, and other responsibilities will be performed following safety guidelines/practices and be in support of the Company’s Mission, Vision, and Principles Statements and will include the following:
This position will involve knowledge of confidential information. Such information will be handled with the utmost discretion.
- Manage the President/CEO, COO and other Vice President’s schedules and independently schedule appointments.
- This position serves as a gatekeeper for the CEO, COO and others by communicating directly with the public, customers, board members, other business executives, and staff members as may be appropriate.
- Manage the complex and detailed corporate travel needs of the executives, including air travel (chartered and commercial), hotel, rental vehicles, and all other travel-related needs including proper preparation of timely expense reports.
- Prepare President/CEO’s confidential correspondence, when needed, and other presentations, reports or spreadsheets as requested. May prepare documents for other executives.
- Lead and manage high level special projects as well as conduct research from time to time.
- Manage the scheduling and maintenance of the company’s conference rooms.
- Review, distribute and copy mail and correspondence as needed, and perform other similar administrative duties.
- Prepare and distribute corporate announcements and other employee and customer notifications as needed.
- Arrange programs, board meetings, events or conferences by scheduling the facilities and caterer, issuing information or invitations, coordinating speakers, and controlling the budget.
- May assist other areas of the company in the planning and coordination of employee and/or customer events.
- Act as custodian of corporate documents and records.
- Prepare and file corporate legal documents with required parties.
- Handle flower arrangements, charitable donations and other items as needed for corporate events/employee situations.
- Perform light bookkeeping duties including bank reconciliations and check/deposit preparation.
- May also manage administrative assistants as assigned.

SKILLS:
- Ability to write reports, correspondence, etc. - Strong computer skills and the ability to learn to effectively use company software – with training. - Flexible and able to adapt and respond to changing situations. - Excellent communication, organizational and multitasking skills. - Strong time management skills. - Basic level of financial acumen needed. - Track record of excellent phone skills and customer service skills. - Able to relate well to people and work in cooperation with others. - Ability to act independently upon information using good business judgement to make decisions that achieve optimal results. - Strong initiative and high degree of integrity. - Ability to handle sensitive and confidential information appropriately.

REQUIREMENTS:
- High school diploma; bachelor’s degree preferred.
- Minimum five years senior-level administrative support experience is required.
- Experience with positions requiring multiple priorities and the need to organize the work of self and others.

Foley Industries, Inc. is an Equal Opportunity Employer – Race/Gender/Veteran/Disabled/Sexual Orientation/Gender Identity