Job Details

Seeking Contract Management Support Specialist, Iraq

Company

Military-Civilian

Published

2022-04-22

Closes

 

Location

Iraq

Category

Government, Military Contractor jobs, Logistics, find a new job overseas, Acquistions

Type

Full-time

Description

Contract Management Support Specialis - Iraq

Full Time   Secret Clearance

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Contract Management Support Specialist, Iraq

Summary
The Logistics Support Specialist/Advisor provides office management, logistics support, and technical guidance to the Contract Management Office (CMO) staff at the Baghdad Diplomatic Support Center (BDSC).
Please apply online

Essential Duties and Responsibilities
Assist DOS CMO personnel with basic information gathering, creation and maintenance of contract related reports and files
Coordinates with CMO staff to conduct service inspections and commodities deliveries during staffing shortfalls, with the assistance of CMO staff for validation of findings
Assists CMO staff with daily administrative duties to include but not limited to meetings, team calendars, business travel, access requests, and meeting coordination
Provides the CMO team with advice and assistance with Program Management Reviews, Trafficking In Persons (TIP) inspections and information gathering, and broad project planning
Assist A/CORs with developing and implementing inspection schedules according to PWS requirements
Process information requests, facilitates required reports, support CMO staff, maintains databases on office and CMO issues, supports time and attendance documentation preparation and reporting, maintains employee leave information and tracking, and administratively supports temporary duty (TDY) staff
Assemble data and draft certain mission and/or office reports. Proofread and edit all correspondence and materials for proper format, accuracy, and compliance with regulations; maintain and update all CMO and office lists and notices and may be called upon to take and transcribe notes; respond to inquiries and requests of a routine nature, or directs to responsible party for action
Serves as the custodian of classified and unclassified office files, and maintains section reference library, as well as the office information resource library; maintain office schedules; monitor deadline dates for submission of reports and action related matter; receive and escorts visitors; prepares invitations, applies knowledge of protocol in managing processes and events, e.g. preparing guest lists, invitations, and representation events; coordinates broadly with entry, middle, and senior level partners for preparation and setup
Advise CMO personnel on monitoring the Quality Assurance Surveillance Plan (QASP) as contracts and task orders change; counsel CMO staff on solutions to non-routine problems and identifies problem areas which cannot be resolved at the action officer level
Control office supply stock and reorders as necessary; may be assigned additional duties and responsibilities as required of the job across CMO and Mgt connected offices; assist other sections as needed

Education and Experience
a. Minimum of a Bachelor’s Degree from a traditional college or ten (10) years of experience in a relevant Logistics/Advisor role is required.
b. Comprehensive knowledge of logistics systems and responsibilities.

Knowledge, Skills and Abilities
a. Daily routine uses and knowledge of Microsoft Office Suite is essential.
b. Must be able to organize routine data and maintain established procedures.
c. Must be able to work with all levels of personnel working in diplomatic environments, general public and operate with tact and diplomacy. Demonstrate strong interpersonal, communication skills and work well in a collaborative environment.

Language(s)
Level 4/4 in English is required

Clearance Level
Secret

Please apply online

Work Environment
This position may be located in a war zone, in an environment with harsh and dangerous working and living conditions. While performing the duties of this job, the employee may regularly be exposed to extreme and austere desert-like environment. Temperatures can reach 120- 130 degrees Fahrenheit/50- 55 degrees Celsius during the summer months. Employees must be willing and able to perform regular job requirements in this austere, extreme environment, as well as willing and able to deploy to Iraq for extended periods. Work schedules are a minimum of 6 days per week and 8 hours per day, while some jobs have higher daily and weekly minimums. Employees must be willing and able to perform physical activities including, but not limited to, heavy lifting and moving of items, parts, assemblies, and equipment up to the safety regulation maximum; climbing in and out of equipment; crawling; and working outdoors. This includes being able to lift and carry 40 pounds of personal protective equipment for extended periods of time and being capable of running and ‘duck & cover’ during emergencies without putting oneself or others at risk.