Job Details

Administrative Assistant


Restoration HQ






Phoenix, Arizona, United States






Come join the RestorationHQ team and be a part of something special! Your future starts here.

Join Our Team as an Administrative Assistant!


Are you ready to embark on an exciting new career path?

Are you looking for a workplace that values your hard work, offers room for growth, and provides an excellent work environment? 

If your answer is yes, then look no further!


We are RestorationHQ, Arizona's premier restoration company, and we are looking for dedicated individuals to join our Team.

At RestorationHQ, we believe in working hard and having fun. We appreciate and value our team members, offering a work environment that respects your dedication and provides opportunities for professional growth. We don't believe in underpaying or overworking our employees – we prioritize fair compensation and a healthy work-life balance.

If you're new to the industry, don't worry; we will provide you with comprehensive training. And if you're already experienced, we're ready to help you take your career to the next level, growing together as a team.


Who We Are:

RestorationHQ has consistently been voted the best restoration company in Arizona, serving commercial buildings throughout the Southwest with our 24/7/365 restoration and rebuilding services. Our mission is simple – to build strong relationships with our clients, so when they need us in emergencies, we can deliver top-quality restoration services promptly.


We are a hard-working team dedicated to growth and creating an exciting future for RestorationHQ. Our core values guide us:

  • Have a "can do" attitude
  • Be detail-oriented
  • Thirst for learning
  • Be personable and fun to work with
  • Be trustworthy and take extreme ownership


As an Administrative Assistant, you will play a crucial role in providing excellent customer service to our clients, vendors, and subcontractors. You will also provide support to various internal departments as needed.



  • Greet clients, visitors, and guests, determine the purpose of their visit, and direct them to the appropriate location.
  • Answer, screen, and direct phone calls to the appropriate staff members, take messages, and schedule appointments.
  • Receive and distribute mail, documents, packages, and courier deliveries.
  • Support job management by entering weekly time card data for temporary workers and verifying completion of tasks for billed projects.
  • Assist with billing for specific projects and set up new vendors in the system.
  • Schedule and coordinate projects with technicians, update the Technicians' calendar, and communicate any project changes to the appropriate supervisors/managers.
  • Provide accounting support by entering vendor information, reconciling credit card receipts, and maintaining subcontractor files.
  • Assist with inventory management, including data entry and tracking.
  • Maintain cleanliness and organization of common areas, conference rooms, and office supplies.
  • Complete any other duties as assigned.


  • Ability to execute administrative tasks with a focus on quality and attention to detail.
  • Advanced computer skills, particularly in Microsoft Office.
  • Strong multitasking abilities in a fast-paced environment.
  • Excellent communication skills, both verbal and written.
  • Advanced organizational and prioritization skills.
  • Good active listening skills and ability to take direction.
  • Friendly and courteous when interacting with visitors and colleagues.
  • Ability to adapt to changes and work independently as well as part of a team.
  • Dependability and punctuality.

Physical Requirements:

  • This role requires frequent standing, sitting, walking, use of hands, and reaching.
  • Occasional lifting and/or moving up to 10 lbs may be required.

If you are a motivated individual with excellent administrative skills, we want to hear from you! Apply now to join our team as an Administrative Assistant.

Salary:  Based on experience

Expected Hours: 40 per week


  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Health savings account
  • Paid time off
  • Parental leave
  • Professional development assistance
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance


  • 8 hour shift
  • Day shift
  • Monday to Friday