Sr. Executive Administrator to the President & CEO

Albany, NY

Fusco Personnel is actively recruiting for a Sr. Executive Administrator to the President & CEO, to join our client in leading the nation in the fight on global climate change and the transition to a clean-energy powered economy. 

This is a FT Direct Hire position offering a competitive salary and benefits package.

Duties & Responsibilities

 Executive Support

• Manage and maintain the President and CEO’s daily calendar, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact for internal and external communications directed to the President and CEO.
• Assemble briefings, reports, and presentations for meetings, conferences, and public appearances.
• Draft and proofread correspondence on behalf of the President and CEO, ensuring clarity and adherence to organizational policies.

Meeting and Event Coordination/Preparation

• Organize and coordinate executive-level meetings, including developing agendas, preparing materials, and recording minutes.
• Work with the Chief of Staff to ensure the President and CEO is adequately briefed and prepared for meetings, including providing background information and key talking points which may be assembled by others.
• Work with the Communications and Events department to provide the President and CEO with timely, accurate and organized materials for speaking engagements.
• Liaise with senior management, stakeholders, and external partners to facilitate communications and ensure follow-up actions.

 Project Management

• Assist in the coordination of strategic initiatives and special projects led by the President and CEO.
• Track progress of key projects, including deadlines, deliverables, and stakeholder engagement.
• Collaborate with cross-functional teams to support the execution of organizational priorities and policy initiatives.

 Confidentiality and Discretion

• Handle sensitive information with the highest level of confidentiality and professionalism.
• Ensure compliance with all organizational policies regarding communication and data security.

 Office Management

• Oversee administrative functions within the executive office, ensuring the smooth day-to-day operations of the office.
• Coordinate and manage executive travel, accommodations, and expense reports.

 Other

• Address needs on a timely basis which arise outside of normal working hours, including nights and weekends.
• Provide a regular in-office presence to coordinate the President and CEO’s meetings, greet visitors, review incoming mail, and phone calls.
• Ability to perform all managerial and supervisory responsibilities with demonstrated experience fostering respect, diversity, equity and inclusion across the workforce.

Minimum Qualifications

• Bachelor’s degree in Business Administration, Public Administration, or a related field.
• Minimum of 7-10 years of executive administrative experience, 3 years of which should be in providing Executive level support, preferably in a governmental agency or the energy sector.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Strong interpersonal skills with the ability to build relationships and work collaboratively across all levels of the organization.
• Experience in supporting C-level executives.

• Basic Knowledge of energy policy and government operations is preferred.

 Salary

• $90- $114k

Fusco Personnel takes great pride in successfully matching talent and culture for our valued clients.  We accomplish this through the hard work and expertise of our exemplary specialty recruiters and staff. 

Whether you are contemplating your next career move, or you are seeking the key players to bring your business to the next level – consider contacting our experts. 

Fusco Personnel is a NYS Certified Women Business Enterprise (WBE) and an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer